Genius Healthcare & EHR Office Solutions

Be An Office Hero!

June 24 or July 11

@ Warren City Center
1 City Square
Warren, MI  48093
586-574-4520

Morning Seminar Time: 9 am - 12:30 pm
Afternoon Seminar Time: 1 pm - 3:30 pm 

Click here for more information.
Click here to view and print the event flier with registration.

Billing Provider Contact Information- In Claims

Change is Inevitable.

Beginning April 15th,2013,  new edits will be going out to BCBSM EDI users:

A3 85 127 F906 BILLING PROVIDER COMMUNICATION NUMBER IS MISSING OR INVALID.
A3 85 127 P940 BILLING PROVIDER COMMUNICATION NUMBER IS MISSING OR INVALID. 
A3 85 127  F907 BILLING PROVIDER COMMUNICATION NUMBER IS MISSING OR INVALID.
A3 85 127  P941 BILLING PROVIDER COMMUNICATION NUMBER IS MISSING OR INVALID.

All of the new edits are triggered by the incorrect reporting of billing provider contact information (phone/fax/e-mail).

Per BCBSM EDI, "Submitters may avoid receiving one or more of the edits by ensuring that they report telephone numbers and fax numbers in the correct format - 10 numeric only, without spaces or special characters."

Per BCBSM EDI, these edits will definitely apply to Medicare Advantage claims.

Why did I put this in here generally - instead of just marking it for Michigan only?  Because this is probably a trend.  You need to read your EDI bulletines regularly to know what changes are being made in your area.  There are always changes.  Also, something like this "contact info" change, is the kind of trend that you will see spreading fast.

So-

1. Check your bulletins (and feel free to send us a note about any changes in your local area- you may be saving fellow offices a lot of grief, and
2. Make sure your provider contact information is correct and accurate.

2013 Advanced Insurance & Compliance Seminar

Location & Time Change!

March 14, 2013

@ Warren City Center
1 City Square
Warren, MI  48093
586-574-4520 
 
Seminar Time: 8:30am - 5 pm
Registration begins promptly at 8 am!

 

You can still register!
Due to high demand, we changed locations so that we could accommodate more people.  We still have some spots left- register now!

So, what is new in Health Care Reform?
If you are worried about ObamaCare and what adding (or not adding) an EHR might mean to your office? What new coding changes to E&M codes, rehab, or other policy changes for 2013 affect you? Or what's new and hot with Medicare? 

This seminar is for you!
(Especially if you are a DC or a CA who helps your DC code and bill out.)

 Register Now!
You can complete the registration form and fax it in to 586-751-9230.

Download the brochure (w/registration form) HERE, and fax your completed registration to 586-751-9230.

Questions?
586-751-9080
800 645 0955

This Seminar is brought to you by the following sponsors:

eTHOMAS v9.3 is Here!

Yep, this is pretty much what it looks like outside right now.

Well, Well – oh happy day, eTHOMAS v9.3 is here. The servers are being updated with care, as we chat here, and the update document and instructions have been lovingly gathered and prepared for you.  New version releases are often like getting a box in the mail addressed to you, full of good stuff.  Are you ready?

I threw together a quick list of some of the features I really like that might rock your world – or at least let it be a happier place.

Enhanced patient benefit viewing and use options in eTHOMAS.  There is a new system setting called BENEFITS.

• Option=1 Patient benefits are expired or non-existent? THOMAS will automatically open a box for you to add them.  
• Option=2 Patient benefits are expired or non-existent?  You can go ahead and post and not worry about seeing any annoying reminder pop-up boxes.  
• Option=3 Patient benefits are expired or non-existent and you are in the benefits list? You will be able to toggle between and choose which benefit you/they want to have active for the charge.

Now you can access and view 835 payment reports directly in eTHOMAS. This includes being able to click on a patient insurance payment and have it link you to the 835 it was autoposted from. We’re having some fun now huh?!  :D

You asked for it- wish granted!  You will now be able to add a two-line, patient specific message that will print out on your patient paper statements.

There are some new eTHOMAS group and individual security enhancements that are now available to you.  The one that caught my eye first is the ability to set effective and expiry dates for employees with access to your THOMAS system.

UB04 – if you need it and use it you know what it is.  Yes, there are enhancements in the new version for you too!

You can check for more changes listed under “what’s new” under Messages in eTHOMAS. And for the full what is and how to manual for v9.3, you can view the new features documentation at http://www.media.geniussolutions.com/

eTHOMAS v9.3- proof again that we really do care!  Ok, now go follow the best practices for updating your eTHOMAS (i.e. get everyone out of THOMAS, back THOMAS up, do the AutoUpdate, and have a cuppa something good while you wait for us to deliver new THOMAS goodness to you).

Upcoming Slushy Trainings

(Ok, so they're late winter/early spring to be technically correct.... but Slushy explained it so much quicker.  :D )

-0 degrees in Michigan Jan 2013...burrrr.

Ready to learn something new or upgrade a current skill area?  Here are some upcoming Genius training offers to set aside time for:

• March 14, eTHOMAS Auto Post Webinar
• March 11, eTHOMAS Tips & Tricks Class
• April 16, eTHOMAS Reports Class
• April 18, eTHOMAS Posting Techniques Webinar
• May 15, eTHOMAS Appointment Book Training Class
• May 16, eTHOMAS Transaction Ledger Webinars

For more information visit us.

The Genius Florida Seminar is BACK!

   

Genius Healthcare Office Solutions:
The 2013 Florida Seminar

February 1st - Register Now!
9am - 5 pm
$99.00 Per Person
@ Crowne Plaza
200 E. Gregory St.
Pensacola, FL 32501
850.433.3336

More Information
586.751.9080 or seminars@geniussolutions.com
Topics Include:

• Best Office Practices
• Office Compliance Plans
• THOMAS Tips & Tricks
• Eligibility in THOMAS
• ICD-10
• Tech Talk
• EHR
• And More!

*Registration Deadline is January 21st.*

2012 Top 100 Readers Choice Award

Each year DC Products Review readers select their TOP 100 Products of the prior year. Genius Solutions is proud to be chosen as one of those 100 Products yet again.


Thank-you DC Products Review Readers!  It always makes us want to work even harder to show you that we love to be your best choice.

Happy 2013!

Wishing You a Prosperous &

Happy New Year!

 

Genius will be closed Monday December 31-January 1

Genius Closed Dec 24-25, 2012

Also note that we will be closing at noon, Friday, December 21st.

Christmas Holiday Time and Lights

For most people, no matter what their religious affiliation or preference, the Christmas time holiday season is the highlight of the year.  It may have varying significance to each, but all like to celebrate.  Hanukkah is a remembrance of faith, renewal, and restoration.  Kwanzaa is all about remembrance and celebration.  And Christian Christmas (about the baby Jesus, not Santa Claus) is about a brightness of hope and faith confirmed.  (Ok, Santa does some of that too.)

Christmas and lights, they’re as inseparable as peanut butter and jelly, turkey and Thanksgiving, or Easter and decorated eggs.  Lights are a powerful symbol to religions, individuals, and daily living.  Even as regular old daily objects, lights are special, necessary, and almost impossible to live without.  Maybe that’s why they’re even more effective as symbols. 



Lights help fear go away by illuminating the way. A star on the top of a tree doesn’t just represent the star of Bethlehem that showed the way to the Christ child, it is also a beacon that calls out and gathers in family to share and bask in its glow.  Colored lights twinkling are like looking up at the night sky while wishing, and a bright silvery moon is perfect for dreaming.  Any light in a dark or unfamiliar place gives hope.  As the sun comes up each morning and we feel its warmth we feel renewed and restored.  Lights are cheerful, joyful, bright, and gay.  They warm your thoughts and prepare the best ways.

Time for a Christmas holiday challenge…

Go out.  Look at the lights.  Feel the holiday vibe.  Enjoy everyone’s joy and share in all the best traditions (especially the foods!).  Maybe you’ll even decide to add a few new traditions to your own.  Most of all suck up all of the joy and the hope.  Recharge and renew yourself with peace, love, best wishes, and goodwill to and from all mankind.  Follow the festive holiday lights into your own bright new year.  And as always, our entire crew here at Genius Solutions wishes you and yours all the best this holiday season and for the New Year.

Adding & Expiring CPT codes in THOMAS

Recently we've received some inquiries from some of our behavioral health offices regarding letters they've received stating that there will be changes to their current CPT codes to be implemented in 2013.  Just because we've heard most recently from behavioral health offices, it does not mean that all of you won't need to change or update your CPT codes at some time in the near future (i.e. think ICD-10).



It is not unusual for CPT codes to change, expire, or get removed. 

If you need to modify, expire, or add new code files you need to:

• First, determine what codes in your system are changing or need to be changed.
• If there is a code that you need to change (even if it's a month or more away) you can add the new codes in to THOMAS.  You can also put the effective date of the new codes with them into THOMAS, so they don't accidentally get used before the effective date.
• You can also add an expiration date to the codes that are going to expire, so they don’t get used after the expiration date.

***NOTICE that you will ADD and EXPIRE codes - NOT DELETE them.

Got Compliance? What’s in your Office Manual?

As we are quickly approaching the end of the year and you are considering beginning or updating your office compliance manuals… These are some important items to be aware of, especially if you haven’t heard of them or were unsure what they really were.  These three items desperately need to be included in your office practices, policies, and compliance plan, or they could be devastating to both you and your office:  The Sunshine Act, The Medicare Enrollment Revalidation Initiative, and ACA Overpayments.  Also be advised, as each of the legal pages I read stated: the following are guidelines and best understanding.  For any actual legal advice particular to office and procedures, you should seek final guidance from your own legal guides.